WinMedia AI Workflow Sprint

AI Workflow Automation Sprints for Small Businesses

Turn repetitive admin, document, reporting, content, support, and customer-response work into practical AI-assisted workflows.

No vague AI transformation program. No unnecessary custom model training. Just practical workflow relief, scoped and implemented carefully.

Request an AI Workflow Audit See Packages

Problem

Most businesses do not need "AI transformation." They need one painful workflow fixed.

Small businesses often know AI could help, but they do not know where to start. The best first AI project is usually not glamorous. It is a recurring workflow that wastes time every week.

repetitive customer emails
slow proposal drafting
manual document review
inconsistent follow-up
messy spreadsheet/report work
repeated content repurposing
overloaded admin staff
scattered internal knowledge
unclear AI tool choices
no simple workflow governance

Solution

A bounded way to turn AI into working operations

The WinMedia AI Workflow Sprint starts by identifying a high-value workflow candidate, then builds the first useful version of an AI-assisted process. The emphasis is bounded implementation, not open-ended consulting.

start with the workflow, not the tool
rank opportunities by value, speed, complexity, and risk
keep humans in review where judgment matters
use existing tools where possible
avoid overbuilding
document the workflow so the client can actually use it

Service Packages

AI Workflow Audit

$1,250 fixed

1-2 business days after intake materials are received

Best for: A business owner who knows AI could help but does not know where to start.

The AI Workflow Audit identifies the best places to apply AI inside a small business without wasting money on vague "AI transformation" work. The audit reviews repetitive admin, customer-response, document, reporting, content, sales, or internal knowledge workflows and ranks the best automation opportunities by value, speed, complexity, and risk.

Includes:

intake questionnaire review
60-90 minute workflow interview
review of relevant workflow samples, if provided
list of up to 5 automation opportunities
opportunity ranking by value, speed, complexity, and risk
recommended first implementation
written audit report
fixed-price sprint quote if there is a strong candidate

Payment: 100% upfront.

Boundary: This is a diagnostic and recommendation engagement. It does not include implementation.

WinMedia AI Workflow Sprint

$3,500-$7,500

Recommended standard sprint: $5,000. Duration: 5-10 business days.

Best for: A business with one clearly identified workflow that should be automated, accelerated, or improved with AI.

The AI Workflow Sprint builds the first useful version of a practical AI-assisted workflow. The sprint focuses on one primary operational bottleneck, such as customer inquiry handling, proposal drafting, document summarization, content repurposing, lead qualification, internal knowledge lookup, reporting, or light app/cloud integration.

Includes:

sprint kickoff and workflow confirmation
implementation plan
one primary AI-assisted workflow
configuration or lightweight build using appropriate tools
prompt/workflow logic design
basic testing
SOP or handoff guide
60-minute training/handoff call
final delivery notes

Payment: 50% upfront, 50% before final handoff or delivery access.

Boundary: This does not include custom model training, large-scale software development, enterprise security review, unlimited revisions, or ongoing support unless separately retained.

Fractional AI / Cloud Advisor

Starting at $3,500/month

Monthly

Best for: A client who wants continued senior guidance after an audit or sprint.

The Fractional AI / Cloud Advisor package provides ongoing senior-level guidance for AI workflow adoption, cloud architecture, vendor/tool selection, implementation planning, and operational governance. This is for clients who need informed judgment and continuity but do not need a full-time CTO or AI team.

Includes:

2 advisory calls per month
async advisory support within agreed limits
AI/cloud roadmap guidance
architecture and workflow review
vendor/tool comparison
implementation prioritization
light governance and risk review
review of proposed automations or contractor work

Payment: Monthly upfront.

Boundary: This is advisory unless implementation hours are explicitly included. New builds, emergency support, or deep technical implementation are quoted separately.

Credibility

Senior technical judgment, not AI hype

WinMedia brings decades of full-stack software, cloud architecture, and systems implementation experience to practical AI workflow design. The goal is to help small businesses adopt AI carefully, usefully, and without overbuilding.

40 years full-stack programming and systems experience
certified cloud architecture background across AWS, GCP, and Azure
Firebase, Next.js, JavaScript/TypeScript, SQL, and cloud implementation experience
healthcare and eCommerce consulting background
AI workflow, automation, and cognitive systems experience
practical implementation focus

Who this is for

small business owners
professional service firms
small eCommerce companies
agencies
coaches and educators
content-heavy businesses
music/audio/content production businesses
teams with repetitive admin or document work

Not a fit

companies looking for speculative AI research
people wanting free advice
businesses unwilling to pay for implementation
large enterprise procurement processes
anyone needing a full custom SaaS platform immediately

Payment Terms

Work begins after payment clears. Audit engagements are paid 100% upfront. Sprint engagements require 50% upfront and 50% before final handoff, delivery access, or production deployment. Advisory retainers are paid monthly upfront.

Request an AI Workflow Audit

Start with the intake form. If the workflow appears suitable, the next step is a short fit-check conversation.

Request an AI Workflow Audit